Education Management Systems

Framework scope

Procurement Services, acting for and on behalf of Kent County Council (KCC), have created
a national, user-friendly, time and cost-effective framework agreement for the supply of Education
Management Systems (EMS).

The framework covers the provision and installation of a full range of Education
Management Systems. EMS provide establishments with the tools for the collection and
management of data, providing efficient reporting and a means to communicate effectively to
all stakeholders with access anytime, anywhere. To manage data and resources efficiently,
streamline processes and provide workflows to improve the learning environment. Systems
provided must have the ability to support individual and multi-group establishments of all sizes.

Indicative requirements include, but are not limited to, the following applications:

• Analytics
• Asset management
• Attendance registers
• Behaviour management
• Billing
• Budget planning
• Clubs and trips
• Diner
• Document management
• Financial management
• Fund manager
• General ledger
• HR and payroll
• Incident reporting
• Income management
• Lesson monitoring
• Library
• Parental communication
• Personnel management
• Progress tracking
• Purchasing
• Registration and admissions
• Reporting data
• Safeguarding
• Salary projections
• Special educational needs (SEN)
• Student assessment management
• Student options
• Timetable management

What are the benefits of using this framework?

• All our frameworks are free to access.
• This framework is fully compliant with the Public Contracts Regulations 2015.
• Authorised participants can re-open competition within the framework, removing the need
  for a full tender exercise or lengthy supplier evaluation each time they have a Education
  Management Systems service requirement, saving time and costs associated with procurement
  exercises.
• Direct award capability – giving you a quick, easy and PCR 2015 compliant route to
  procurement.
• The terms and conditions are safe and designed to protect you.
• Free and full support on using the framework through the Procurement Services team.
• You are able to benefit from aggregated spend and lower pricing based on the value of the
  overall contract, even on low spend orders.
• The framework will be managed and monitored by Procurement Services (acting for Kent
  County Council) on behalf of our customers and your views and requirements will be taken into
  account when reviewing and developing the contract.

Who can use this framework?

The procurement process adopted by the contracting authority was based upon an open
procedure, as detailed in the 'Public Contract Regulations 2015'. In brief the process was as follows:

1. Only those organisations that expressed their interest in the opportunity via the Kent Business
   Portal received the Invitation to Tender (ITT).
2. All submitted, compliant, bids were evaluated in accordance with the instructions contained
   within the tender documents.

All public bodies have access to this agreement but may only do so with the agreement of the contracting authority.

Those organisations who may wish to access this agreement will be members, affiliates and associates of the CBC Group, the police service, the fire service, the NHS & NHS Trusts, third sector organisations, academic centres (including academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. The agreement is also open for use by all other local authorities and public sector bodies.

Full details of the classification of potential contracting bodies and end user’s geographical areas and organisation classification can be found in the Find-A-Tender notice.

How to access the framework

This framework agreement allows for customers to place their orders via direct award and
further competition.

The customer is strongly advised to carry out their own due diligence before selecting whether they conduct
a further competition or direct award with any of the awarded suppliers. The customer will determine the
requirement, specification and award, based on the Most Economically Advantageous Tender (MEAT).